Meeting notes · checked 2026-10-19

Can I vibecode Avoma?

KINDA· weekend project

For one person the core loop is short: record a call, transcribe it with Whisper, have an LLM turn the transcript into a summary with action items, and search it later. Browser tab audio plus a microphone covers Google Meet, and an agent builds that in a weekend. What it can't copy cheaply is the bot that joins Zoom, Meet and Teams from your calendar without anyone pressing record, the notes written back to HubSpot or Salesforce, and the conversation analytics and coaching a sales team pays the add-ons for.

$29/moprice per seat

$348you'd save a year

weekendbuild time

—people replaced it

Before you start

What you need on hand.

DifficultyIntermediate · Some system setup or keys.

TimeA weekend; tab-audio capture and tuning the notes prompts take the longest

Claude Code, Codex or CursorAny of them can run the prompt.
Python 3.12 and uvfaster-whisper downloads its model on first use.
An LLM endpointA hosted API key or local Ollama; a one-hour transcript is long for small local models.
Chrome or another Chromium browserTab audio sharing works for Meet in a tab; native Zoom and Teams apps need a system-audio loopback.
A secret ICS calendar URLOptional; only fills titles and attendee names.

Before you buildAvoma has no free plan beyond a 14-day trial and a viewer role. Only people who record need a paid seat, so a team where just one person records pays for one.

1. Install one agent: Claude Code, Codex, Cursor.
2. Make an empty folder and open it in the agent.
3. Paste the prompt below, press enter, and answer its questions as it builds.

The prompt

Build me a local meeting notes app to replace Avoma. Requirements:

- Python 3.12 + FastAPI + Jinja2 with a little vanilla JS: `uv run uvicorn app:app --port 4875` serves
http://localhost:4875.
- Capture: a Record button uses the browser's MediaRecorder on the microphone and, if "include tab audio" is ticked,
`getDisplayMedia` on a Google Meet or Zoom web tab, mixed in a Web Audio graph. Chunks upload every 30 seconds to
./data/meetings/<id>/audio.webm. A second page takes an uploaded audio or video file (m4a, mp3, mp4, wav).
- Transcription: `faster-whisper` (WHISPER_MODEL in .env, default `small`, int8) with word timestamps. Segments go
into SQLite (./data/meetings.db) with an FTS5 index. No speaker names: label the microphone channel "me" and the
tab channel "them".
- Notes: after the meeting, send the transcript to an OpenAI-compatible endpoint (LLM_BASE_URL, LLM_MODEL,
LLM_API_KEY in .env; Ollama works) with a template picked per meeting: General, Sales discovery call, 1:1 or
Interview. Output Markdown with a summary, decisions, action items (with owners when named) and open questions.
Keep the raw JSON the model returned.
- Meeting page: an audio player, transcript lines that seek the audio when clicked, the notes with an Edit button,
"regenerate with template X", and a copy-as-Markdown button.
- Search across every transcript and note. A "Draft follow-up email" button writes text from the notes; you send it
yourself.
- Calendar: an optional secret ICS URL in .env (`icalendar`, `recurring-ical-events`) fills the title and attendee
names from the event that overlaps the start time.
- Single user. No accounts, no telemetry, local-first. Network only for the LLM endpoint and the ICS URL.
- Out of scope: a bot that joins calls, CRM sync, scheduling pages, coaching scorecards, sharing with a team.
- README: how to share a tab with audio in Chrome (Meet works; the Zoom desktop app doesn't), a reminder to tell
participants you record, and disk use per hour of audio.

Opens your agent with the prompt filled in, you press enter. Or copy it and paste it into an empty folder.

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Then keep going

Next prompts, same folder.

The first prompt builds the core. Run these one at a time in the same folder to grow it into your own Avoma.

Extend the meeting notes app in this folder. Requirements:

- Add an Ask page: a question box that searches the FTS5 index for the top 20 transcript segments, sends them with their meeting titles and timestamps to the configured LLM, and answers with citations.
- Each citation links to the meeting page at that timestamp.
- If nothing relevant is found, say so instead of answering.
- Update the README.

Add an action items inbox to the meeting notes app in this folder. Requirements:

- Store action items from the notes JSON as rows (text, owner, due date if named, meeting id, done flag).
- An Inbox page lists open items grouped by meeting with a checkbox, an edit field and a filter by owner.
- Export open items as a Markdown checklist.
- Update the README.

Add system-audio capture to the meeting notes app in this folder. Requirements:

- A `capture.py` helper that records the microphone and the system output with `sounddevice` through a loopback device (BlackHole on macOS) as two channels, then uploads the file to the app.
- A README section on installing BlackHole and building a Multi-Output Device so you still hear the call.
- Use the two channels for the "me" and "them" labels.
- Update the README.

What you lose

The bot that joins Zoom, Meet and Teams calls from your calendar on its own
Notes and fields written back to Salesforce, HubSpot and other CRMs
Conversation intelligence, call scoring, deal health and forecasting add-ons
Group and round-robin scheduling and lead routing
Speaker identification, shared playlists and notes visible to the rest of the team

Why people still pay

Sales and customer teams get a recorder that attends every call without anyone remembering to press a button, and notes that land in the CRM and in front of the manager. The per-seat price buys that coverage and the team views, not the transcription.

Moatintegrations collaboration execution polish

Do the math

Avoma or your own copy?

Seats

Over

Your usage

Count my time12h ×$/h

Avoma, 1 yr$348

Your own copy, 1 yr$58running + build session

You keep$290pays for itself in the first month

Estimate · Local Whisper and a local model cost nothing to run; a hosted LLM for about 20 hours of meetings a month costs a few dollars. The build is token usage on your agent plan.

Leaving Avoma

Take your data, then cancel.

1 · Take your data out of Avoma

1Open a meeting, use the three-dot menu and pick video, audio or transcript; transcripts come as .vtt or .txt.
2The meeting host, a participant, an admin or the host's manager can download a meeting.
3Snippets are separate: you get an email with download links, an MP3 and an MP4 file.
4The help center doesn't describe a bulk export of AI notes; if you need all of them, work meeting by meeting or ask help@avoma.com.

2 · Cancel Avoma

1Admins manage the plan in Settings, then Billing; seat types are under Settings, then Members.
2Removing seats or downgrading applies from the next billing cycle: move a user from Recorder to Free (Basic) to stop billing for them.
3The help center has no step-by-step guide for cancelling the whole subscription; contact help@avoma.com or your account manager.
4The Terms of Use allow termination for convenience on 30 days' written notice, effective at the end of the current term and not refundable.

Avoma lets you export your data for 30 days after termination under its terms, and deletes it after that.
After a trial or downgrade you stay as a free Viewer: past recordings, notes and transcripts remain readable.
Avoma generally gives no refunds or credits for cancellations, plan changes or unused licences, so time any change to the end of a billing cycle.
Add-ons follow the plan's billing cycle; a monthly add-on can't sit on an annual plan.

Checked 2026-10-19 against Avoma's docs: 1, 2, 3, 4

The escape hatch

Don't feel like building it? These are already free.

MeetilyOpen sourceMIT-licensed privacy-first meeting assistant with live local transcription and summaries on your own machine.★ 32k · active Sep 2026 · one-click install
macOS, WindowsVisit ↗AnarlogOpen sourceMIT-licensed local-first meeting notepad, formerly Hyprnote, still maintained as open source by the team now building Char.★ 9.5k · active Oct 2026 · one-click install
macOSVisit ↗VexaOpen sourceApache-2.0 meeting bots and real-time transcription for Google Meet, Teams and Zoom, through an API you can host yourself.★ 2.9k · active Oct 2026 · docker to self-host
WebVisit ↗

All 4 free alternatives to Avoma ›

The numbers

Avoma pricing

Plan	Monthly	Annual, per month	What you get
Startup	$29	$19	Up to 25 paid seats and unlimited viewers; unlimited recording, transcription and AI summaries, 1:1 scheduling, Ask Avoma on a meeting, AI email follow-ups, notes saved to CRM records, dialer integration.
Organization	$39	$24	Up to 100 paid seats; adds custom AI topics and templates, group and round-robin scheduling, limited conversation intelligence, smart playlists, transcript translation, API and webhooks, a customer success manager.
Enterprise	—	$39	Minimum 10 paid seats; adds global Ask Avoma, SSO, HIPAA compliance, data retention policies, team-specific access controls and mutually signed DPAs.

Free tier: After the trial, viewer-only: past meetings stay readable, new ones can't be recorded.
Billing: Per recorder seat, monthly or annual; only people who record pay, viewers and collaborators are free, and every recorder must be on the same base plan. Added seats are prorated and billed at once, removals apply at the next cycle, and unused seats aren't refunded.
Hidden costs: Conversation Intelligence ($35 monthly, $29 annual per seat), Revenue Intelligence ($35, $29) and Lead Router ($25, $19) are per-seat add-ons on top of the plan. Uploads of pre-recorded files and AI note regenerations are capped per user and per meeting.
Source: www.avoma.com

Also on the list

Granola$14/mo · Meeting notesYES

Fathom$20/mo · Meeting notesKINDA

Read AI$19.75/mo · Meeting notesKINDA

Questions

Avoma, briefly

Not answered here? Tell us and we'll add it.

Ask a question ›

No permanent free plan: a 14-day trial of Organization with all add-ons and no card, then a free Viewer role that can read old recordings but not record new meetings.

Kinda. The core is a weekend build with the prompt on this page, but real gaps remain: The bot that joins Zoom, Meet and Teams calls from your calendar on its own, Notes and fields written back to Salesforce, HubSpot and other CRMs.

About $29 a month on the Startup plan per seat, $348 a year (checked 2026-10-19).

The bot that joins Zoom, Meet and Teams calls from your calendar on its own; Notes and fields written back to Salesforce, HubSpot and other CRMs; Conversation intelligence, call scoring, deal health and forecasting add-ons; Group and round-robin scheduling and lead routing; Speaker identification, shared playlists and notes visible to the rest of the team. If any of those matter to you, keep paying.